Executive Administrative Assistant

Our Opening and Your Responsibilities

We have a dynamic, fast-moving, highly respected leader - our General Manager - who is in need of an Executive Administrative Assistant to make sure work runs smoothly. We are looking for an experienced individual who is passionate, and looking to add value to our organization. In this role, you will provide assistance to our GM as well as other senior staff members of the unit located in Columbus, OH.  This position will require you to be on site, with one day remote.

In addition, your responsibilities will include, but are not limited to:

  • Plan travel, itineraries, and venues as needed for Domestic and International Travel
  • Manage calendars and help prioritize available time for both in-person and virtual meetings
  • Collect input to blend monthly reports together into useable formats with consistent look and feel
  • Manage correspondences, mail, PowerPoint presentations and meeting agendas
  • Coordination of events throughout the year - many small and some large including assisting with our Management Seminar event held twice a year in Columbus
  • Provide additional administrative support for trade shows, seminars, etc.as needed
  • Generally maintain and organize office supplies for this very large (>1,000-person) unit within Mettler-Toledo
  • Process incoming departmental invoices for payment
  • Process monthly expense reporting in Concur reporting system
  • Filter various inquiries and allocate to appropriate business areas

What You Need to Succeed

  • An Associates degree or equivalent is preferred but not required
  • Minimum of five years of administrative support experience is required - or a combination of education and experience
  • Proficiency in Word, Excel, PowerPoint and Outlook
  • Excellent organizational and communication skills to plan meetings, conference calls, juggle schedules, and handle last minute changes
  • Overtime may be required occasionally
  • Dependability and reliability is key as your role ensures our leadership functions at the highest possible level
  • Flexibility- On limited occasions will need to work an evening or part of a weekend
  • Must have strong telephone skills - manage calls, and interruptions for the General Manager

Our Offer to You

  • Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire 
  • Tuition reimbursement, employee wellness programs, plus other perks and discounts 
  • Parental and caregiver leave policies
  • All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits 
  • Global market strength and worldwide leadership in weighing
  • A brand name that is identified worldwide with precision, quality, and innovation 
  • Thousands of patents, design and innovation awards A commitment to extraordinary service on our state-of-the-art equipment

About Mettler Toledo

Working at Mettler Toledo means you are impacting the world in important ways. Our precision measuring devices span the world's laboratories, production facilities, and retail stores. We manufacture, sell, and service instruments that detect, measure, and weigh - from the infinitely small to the largest of vehicles or airplanes. 
  • We help feed the world. We impact how food is produced, packaged and made safe.
  • We help keep you healthy. Our instruments make it possible for scientists to develop new drugs and bring life-saving medicines to the world.
  • Mettler Toledo products are important to the production and consistent quality of every kind of consumer product.
No matter how far human kind goes to explore new frontiers, Mettler Toledo is there to help make it happen.

Equal Opportunity Employment

We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. If you’d like more information about your EEO rights as an applicant under the law, please click here

Mettler Toledo endeavors to make www.mt.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at EEO@mt.com.

For those who prioritize precision, Mettler Toledo is precisely where you belong.

Job Reference #

10945

Location

Ohio

Columbus

Job Type

Full-time

Legal Entity

Mettler-Toledo, LLC

1900 Polaris Parkway Columbus, OH 43240 United States

+1 (800) 638-8537