Order Entry Administrator

Our Opening and Your Responsibilities

Mettler-Toledo, LLC is a global supplier of precision instruments with sales and service locations in 37 countries. The Mettler-Toledo Product Inspection Group, consisting of CI-Vision, Hi-Speed and Safeline, is the world’s leading supplier of in-line checkweighers, metal detectors, machine vision systems and x-ray inspection systems. We believe employees are the lifeblood of our company. As we thrive on quality and initiative, we work together in a fast-paced environment striving towards common goals and open to innovation and success. We’d love for you to become part of our growing team!


Essential Duties and Responsibilities include the following:


Executing the New Order Entry Process

  • Follow the established SOPs, job aids and best practices.
  • Meet the establish turn times on orders and quality metrics
  • Ensure all commercial information on the order is accurate, such as sold to, bill to, etc.
  • Manage housekeeping reports as assigned
  • Ensure pricing is correct during acknowledgement review (at the time of the invoice is the exception).
  • Process change orders, cancellations and on hold purchase orders

Controlling Invoicing

  • Issue accurate deposits and milestone invoices throughout the order.
  • Understand special terms and revenue recognition requirements.
  • Ensure accurate invoice aging.
  • Work with the account receivable department to resolve payment disputes.
  • Follow the customer's requirements for invoicing.

Control Documentation

  • Maintain all approvals for SOX compliance in the order efile.
  • Save all notes throughout the order to the order log.
  • Adhere to the electronic documentation SOP for naming requirements in the efiles.

Other duties as required or assigned, but not limited to housekeeping reports and maintenance of customer records.  It is required to work longer hours on month end until all the orders are booked and the month is closed.  Sometimes, the month end may fall on a weekend or holiday and we may need to work on Saturday or the holiday.  In addition, there is no time off the last 3 days of the month due to month end activities.

What You Need to Succeed

Knowledge, Skills, Attitude:

  • Multi-Task
  • Highly Professional
  • Detail Oriented
  • Good Communication Skills
  • Windows Office
  • Text Box: Job Description continued Experience with CRM, SAP systems preferred


Prerequisites (Education, Experience, etc.)

  • High School Diploma or GED required
  • Associates or Bachelors degree preferred
  • 2 plus years experience in sales support role preferred

Our Offer to You

  • Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire 
  • Tuition reimbursement, employee wellness programs, plus other perks and discounts 
  • Parental and caregiver leave policies
  • All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits 
  • Global market strength and worldwide leadership in weighing
  • A brand name that is identified worldwide with precision, quality, and innovation 
  • Thousands of patents, design and innovation awards A commitment to extraordinary service on our state-of-the-art equipment

About Mettler Toledo

Working at Mettler Toledo means you are impacting the world in important ways. Our precision measuring devices span the world's laboratories, production facilities, and retail stores. We manufacture, sell, and service instruments that detect, measure, and weigh - from the infinitely small to the largest of vehicles or airplanes. 
  • We help feed the world. We impact how food is produced, packaged and made safe.
  • We help keep you healthy. Our instruments make it possible for scientists to develop new drugs and bring life-saving medicines to the world.
  • Mettler Toledo products are important to the production and consistent quality of every kind of consumer product.
No matter how far human kind goes to explore new frontiers, Mettler Toledo is there to help make it happen.

Equal Opportunity Employment

We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. If you’d like more information about your EEO rights as an applicant under the law, please click here

Mettler Toledo endeavors to make www.mt.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at EEO@mt.com.

For those who prioritize precision, Mettler Toledo is precisely where you belong.

Job Reference #





Job Type


Legal Entity

Mettler-Toledo, LLC

1571 Northpointe Pkwy Lutz, FL 33558 United States

+1 (813) 889-9500