- Serves as the primary point of initial contact for internal and external parties on key matters pertaining to the Office of the General Manager.
- Calendar Management: Oversee a dynamic and ever-changing calendar, including booking all domestic and international travel (both personal and business).
- Meeting Coordination: Schedule and manage internal and external meetings, including team meetings, departmental off-sites, one-on-ones, speaking engagements, and personal engagements.
- Keep executive staff meeting minutes and agendas.
- Project Management: Work closely with our GM to drive cross-functional projects and associated timelines. Facilitate the deliverables on key executive staff projects and manage the tracking and progress of quarterly reports.
- Locates and compiles business information (e.g., financial reports, technical data, market research); performs some analysis and synthesis to support projects as needed.
- Manages documentation, to include correspondence, financial reports, contracts, and legal documents.
- Ensures efficient organization, security, and controls.
- Assists in handling sensitive and/or confidential matters for members of the leadership team; periodically performs independent research and analysis to support business decision-making.
- Candidate Support: Provide coordination support for candidate interviews as needed.
- Time Management: Handle multiple requests for the Executive’s time, using strong judgment in prioritizing requests.
- Presentation Management: Build and manage board decks and company presentations, collaborating with cross-functional leadership teams for monthly and quarterly All Hands meetings.
- Support the GM writing various internal and external communications.
- Culture Contribution: Act as a culture-contributor by highlighting and celebrating important team cultural and career moments, such as birthdays, work anniversaries, and special personal life celebrations.
- Adaptability: Thrive in a fast-paced, constantly evolving environment.
- Education & Experience: BA/BS or equivalent experience, with 5+ years of experience as an Executive Assistant supporting senior executives.
- Previous experience in Executive Business Management, Chief of Staff, or Project Management roles is essential.
- Skills: Exceptional communication and interpersonal skills, with excellent calendar management capabilities.
- Attributes: A proactive, creative problem solver who can anticipate needs and work with limited supervision. Strong self-starter with the ability to maintain high levels of confidentiality. Able to adapt to ambiguity and work outside normal business hours when necessary.
- Networking: Ability to build strong relationships and a personal network throughout the company, both in-person and remotely.
- Strong business acumen and the ability to create and maintain spread sheets, databases, and data displays.
- Superb attention to detail, organizational skills, and the ability to multi-task, prioritize, and deliver in a fast-paced, dynamic environment.
- Exemplary planning, forward thinking and time management skills.
- Proficient in using Microsoft Office applications.
- Flexible work hours to support exec when traveling, or to accommodate different time zones.
- Excellent written and verbal communication skills.
- Passion for Rainin’s mission and values.
- Language skills in Spanish or Chinese in addition to English desired but not required.
- Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
- Tuition reimbursement, educational matching gift program, perks and discounts
- Parental and caregiver leave programs
- All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
- Global market strength and worldwide leadership in precision instrumentation
- A brand name that is identified worldwide with precision, quality, and innovation
- Thousands of patents, design and innovation awards across Mettler Toledo
- Global recognition for the quality of our products and services
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. If you’d like more information about your EEO rights as an applicant under the law, please click
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